Weekend of Jazz

2022 Weekend of Jazz Volunteers

Hello to all Beavercreek Music Parents!

I would like to highlight Beavercreek’s 22 year tradition, the Beavercreek Weekend of Jazz! This is an annual jazz festival organized and presented by the Beavercreek Music Parents Association and held in early spring with the primary objective to expose the youth of Beavercreek, Ohio and surrounding communities to new and exciting forms of jazz music. The weekend provides our young musicians opportunities to learn about careers in music directly from professional jazz musicians. The future of jazz meets the legends of jazz!

Weekend of Jazz 2022 will be a 2-day event held February 25th and 26th. Friday evening opens the festival with performances by the jazz bands of the Beavercreek Schools – Ankeney and Ferguson Middle Schools along with the Beavercreek High School bands. These performances are observed by an on-stage jazz professional, who offers constructive feedback of each performance and encouragement for the young musicians. Saturday is an all-day festival of a number of middle, junior high, and high school jazz bands from Ohio, Indiana, and Kentucky followed by an evening performance by a professional headline act. A real Festival of Jazz!

The Weekend of Jazz operates entirely with volunteers from the music program. These volunteers not only help with the execution of the festival, but are integrally involved in all aspects of planning and organizing the festival. We have some opportunities to support this Beavercreek tradition!

· Starting today we need help:

o Filling coordinator positions (see below)

o Soliciting sponsors for the Weekend of Jazz

o Spreading the word! www.weekendofjazz.org

· Coming soon we’ll need help

o Volunteering during the 2-day event (Feb 25-26, 2022)

o Buying/selling tickets for the headline act!


Questions? Feel free to reach out to Katherine Gaskill at director@weekendofjazz.org

Open Coordinator Positions

Auditorium Stage Announcer – Announces each group, provides general announcements as needed and presents participation plaques after performances.

Commons Stage Announcer – Announces each group, provides general announcements as needed and presents participation plaques after performances.

Atrium Décor & Setup – Manages team to decorate the reception desk and commons Friday afternoon with provided decorations and tears down decorations Saturday evening

Band check-in – Manages volunteers who greet and provide directional guidance to visiting jazz bands during the festival on Saturday.

House Manager – Manages team to provide directional guidance to guests (ushers) Saturday during the festival and evening performance.

Merchandise sales – Provides transactional responsibilities for promotional merchandise of visiting professional band and sales of WOJ commemorative shirt

Pro-Band Transportation – Manages volunteers to provide transportation from the airport (if needed) to lodging accommodations upon arrival in Dayton and from lodging to the HS before and after the show on Saturday evening. This may involve securing donated rental cars.

Program production – Responsible for WOJ Program content modifications and printing – printing provided at BHS

Publicity – Responsible for WOJ media relations with local television media, radio and any other cost effective promotional venues

Ticket Sales – Responsible for responding to ticket inquiries and tracking of ticket sales